The Constitution of Chico State Linux Users' Group (CSLUG) September 10, 2001 Article I: Name 1. The name of this organization shall be Linux User's Group of California State University at Chico, hereinafter referred to as CSLUG. Article II: Purpose 1. The purpose of CSLUG is to promote, educate, and discuss the Linux operating system in all environments and areas. Article III: Membership 1. Qualifications of Members a. Any member of CSLUG must have an interest in Linux and/or other operating systems that serve as alternatives to products sold by the Microsoft Corporation and bear some similarity to the Unix(TM) operating system. b. Voting privileges shall be granted only to enrolled CSU, Chico students who are taking 6 or more units in the current semester or have completed at least 6 units for the previous semester and remain enrolled at CSU, Chico. Exceptions will be made for persons who are currently participating in internships and co-ops. c. All persons who wish to maintain membership in CSLUG must join the official CSLUG announcement mailing list, either the printed or email version. The mailing or email address must be valid and the email must be regularly checked by the CSLUG member. d. Any person not registered at CSU, Chico and showing an interest in Linux and/or other alternative operating systems, attends at least one official club meeting, and subscribes to the official CSLUG announcement mailing list shall, if so desired, be considered an associate member of CSLUG. Associate members are not eligible to vote in CSLUG elections, hold official office, or otherwise serve in a leadership role in the organization. Associate members may participate in events and are encouraged to participate in all other CSLUG business as allowed by the CSLUG officers. The CSLUG officers retain the right to limit or withdraw the privileges of associate members at any time. 2. Assessments and Dues a. There are no assessments or dues required to join or maintain membership in CSLUG. This does not in any way limit the right of CSLUG to charge a reasonable fee to participants for special events where CSLUG would otherwise incur a financial burden. 3. Membership Termination a. Membership of any CSLUG member may be terminated by 2/3 vote of the other members of CSLUG. A vote to terminate a member must be anonymous and must be taken at a regularly scheduled CSLUG meeting set forth by the CSLUG President. A notice of membership termination must be posted to the club mailing list within 24 hours of the vote stating who is going to be terminated, the effective date of the termination, and a clear statement of the reason for termination. Article IV: Officers and Committees 1. Criteria for Holding an Officer Position a. All officers must be regularly enrolled students in good standing at CSU, Chico taking no less than 6 credit hours of course work during the semester coinciding with their official position. 2. Election and Removal of Officers a. Officers shall be elected by a simple majority vote of the CSLUG members present at the last meeting of a semester for terms to be held in the following semester. b. The term of office for each position is one semester. c. There is no limit on the number of semesters a single individual may hold an official position in CSLUG, provided that the individual is duly re-elected to the position each semester. d. Any officer may be removed by a 2/3 vote of CSLUG members. The date of a vote for removal shall be determined by the Faculty Adviser or by a simple majority of the club Officers. e. Elected positions in CSLUG are President, Vice President, Secretary, Treasurer, and Vice President for Events and Sponsorships. An additional position of Webmaster may be appointed or elected at the discretion of the CSLUG President. 3. Duties and Responsibilities a. The President shall preside and oversee all meetings and events. The President shall represent CSLUG to the University and to other Businesses and Corporations. b. The Vice President shall assist the President in the performance of official duties as directed by the President. Should the President become unable to continue to serve in that role, the Vice President shall assume the position of President subject to ratification by a simple majority of CSLUG members. Should the ratification fail to obtain a simple majority, a special Presidential election shall be held at the next regularly scheduled CSLUG meeting. The Vice President shall preside over any meeting or event where the President is unable to attend. c. The Secretary is responsible for keeping notes of all club activities and for recording the minutes of each club meeting. The Secretary is also responsible for maintaining a list of current CSLUG officers and members. Following each regular meeting, a copy of the meeting minutes shall be emailed to each member of CSLUG unless the member has specifically requested to be excluded from such mailings. d. The Treasurer is responsible for maintaining records of all financial transactions for CSLUG, including but not limited to the collection and dispersement of club funds as authorized by a simple majority of club officers. The Treasurer shall provide a summary of the club accounts at each regular club meeting and upon the request of the President. e. The Vice President for Events and Sponsorships (the VPSE) is responsible for the organization of all non-meeting events including but not limited to room reservations, guest speakers, food and drink, display needs, and hardware/software needs. The VPSE is also responsible for contacting relevant persons or corporations regarding the sponsorship of CSLUG and for maintaining a list of said contacts. f. The Webmaster is responsible for maintaining the CSLUG website including updating the site no less than once per month. The Webmaster is also responsible for the registration of the CSLUG Internet domain name (www.cslug.org), including the renewal of that domain name when necessary. 4. Committees a. The officers may set up ad-hoc committees for any purpose deemed necessary for the operation of CSLUG. Committees can be recommended by any member of CSLUG and require only a simple majority vote of the officers in attendance at the meeting where the committee was suggested. Details on any committees shall be recorded by the Secretary for publication by the Webmaster on the CSLUG website. Article V: Meetings a. Meetings shall be held twice monthly during Fall and Spring semesters. Meeting times shall occur between 1700 and 2000 hours and shall last 1 hour unless otherwise stated in pre-meeting emails or notices. The time, date, and frequency of meetings may be altered by a 2/3 majority of regular CSLUG members. b. Special meetings may be called by a 2/3 vote of the Officers for reasons involving CSLUG business. Special meetings shall only be held on regular school days. Special meetings shall not be held on holidays, breaks, or weekends. Article VI: Financial Decision Making Process a. The expenditure of funds shall be decided by a simple majority of CSLUG members present at a regularly scheduled CSLUG meeting. b. The President may authorize expenditures up to $50.00 in a 30-day period. Expenditures exceeding this amount requires the approval of the Faculty Adviser plus a simple majority of CSLUG members. Votes pertaining to expenditures shall be sent to the Treasurer via email my midnight of the deadline. The Treasurer shall acknowledge all email votes by responding via email. Article VII: Adviser a. A faculty or staff adviser shall be selected or removed by a 2/3 vote of club members. Votes for the removal of a faculty member shall be counted by the President and Vice President. Removal of a faculty adviser must be accompanied by an official document detailing the reasons for the removal of the adviser. The document must also include a listing detailing the exact voting breakdown. This document must be signed by 3/4 of the CSLUG officers to be considered binding. Article VIII: Amendment Process a. This constitution may be amended by a 2/3 vote of club members. b. Any member of the club may submit an amendment for consideration. c. Any vote for amendment of the constitution must be preceded by no less than 15 day notice sent via email to all CSLUG members as well as on the club website. d. Amendments must be submitted to the President and the Faculty Adviser in writing and must be signed by the submitter. e. The President shall set forth a voting date within 1 month of the submission of an amendment unless an extension is granted by a simple majority of CSLUG members present at a regularly scheduled CSLUG meeting. Article IX: Disbursal of Assets a. Dissolving of CSLUG shall occur if there is no elected President for a period of 4 years. b. Upon dissolving of CSLUG, all monetary assets of CSLUG shall be donated to the University of California at San Diego Hospital Critical Burn Unit to benefit children who are burn victims.